Course and University Withdrawal
Course withdrawals that occur prior to the fifth day of the quarter are considered to be a change of initial registration, and result in no entry on the permanent record (transcript). To withdraw from a course a student must complete the transaction via web registration.
Students who drop courses may be entitled to a credit for a portion of the tuition and fees for a given quarter depending on the time of the quarter the transaction is completed. Please note:
- Courses dropped prior to the sixth day of the quarter may be entitled to a full tuition credit.
- Courses dropped beginning on the sixth day of the quarter and within the first 30 calendar days may be entitled to one-half tuition credit.
- Courses dropped after the 30th calendar day will not receive a tuition credit.
To withdraw from a course, a student must complete the transaction through Web4U. If withdrawing from all courses on or after the first day of the quarter, it is considered a “school withdrawal.” If registered for only one class and withdrawing from it, that is considered a “school withdrawal.” (See University Withdrawal below).
Single course withdrawals that occur prior to the sixth day of the quarter are considered to be a change of initial registration and result in no entry on the official or unofficial transcripts.
Course withdrawals that occur from the beginning of the sixth day of the quarter to the end of the second week will result in no entry on the official transcript; however, a mark of “XM” will appear with the withdrawn course on the unofficial transcript. Beginning the third week of the quarter, a grade of “W” is posted for each withdrawn course.
Withdrawals that occur beginning the sixth day of the quarter may affect a student’s tuition charges and may result in a credit of no more than half of applicable tuition. Fees are not refunded after the fifth day of the quarter. There also may be implications for financial aid recipients’ awards.
Course withdrawal from the beginning of the third week to the end of the seventh week is permitted. After the seventh week of the quarter, course withdrawal is not permitted. Course withdrawal deadlines are published on our Important Dates and Deadlines page.
To withdraw from an extension course, a student must file the appropriate form through the Outreach and Continuing Education office. For specific site information, see the Outreach and Continuing Education section in the catalog.
Students may drop an Independent Learning course by contacting the Independent Learning Office in writing. There is no refund 30 days after registration.
Withdrawal from the University (Official School Withdrawal Form) Formal withdrawal from the University, including a self-supporting program, may be made at any time before the final two weeks of a quarter. Students must initiate the withdrawal process in the Registrar’s Office or at their extension site. A student must contact the appropriate extension office for formal withdrawal from a self-supporting course. Beginning the first day of classes, a grade of SW (school withdrawal) is posted for each course for which the student was registered.
Students who leave the University during a quarter without formal withdrawal receive failing grades. A student who is unable to complete the quarter due to hardship may petition to withdraw from the University after the stated deadline. Hardship is considered to be an incapacitating illness or injury requiring extensive recuperation or a significant personal emergency such as a death in the immediate family.
Students who officially withdraw from Western before the sixth day of the quarter will receive a full refund of tuition and fees. See the sections under University Academic Policies for information on withdrawing from the University. The $250 enrollment fee is nonrefundable.
Students who officially withdraw on or after the sixth day of the quarter and within the first 30 calendar days will receive a credit of one-half of their tuition. After the fifth day of instruction, the health services, building, technology, recreation, transportation and renewable energy and course and audit fees are nonrefundable. A statutory pro rata return of financial aid is required for students who received Title IV federal financial aid. The refund policy is available in the Financial Aid Department.
Students who withdraw after the 30th day will not receive a refund. The refund deadlines for each quarter are listed on the Registrar’s website.
Students who received federal or state financial aid or other support may be required to return part or all of the aid. Refer to the FAQs located on Student Accounts website.
Dean's Withdrawal. A student who is unable to complete the quarter or a class due to a significant hardship may petition to withdraw from the University or a course after the stated deadline. Hardship is considered to be an incapacitating illness or injury requiring extensive recuperation or a significant personal emergency such as a death in the immediate family. Verification of the hardship is required.
Petitions for the withdrawal due to hardship are available in the Office of Student Life and must be submitted by the last day of the week prior to finals. A complete school withdrawal results in grades of SW for each course for which the student was registered. If the student qualifies for a partial withdrawal, a grade of W is posted for those courses.
Summer withdrawal deadlines and policies are available on our Summer Registration page.