Students are responsible for completing their own registration each quarter. While faculty may provide permission with an override to enroll in a restricted course, the student must complete the process via Web4u. Independent study registrations must be submitted via e-sign form to the Registrar’s Office.
It is important for students to make certain they are not registering for a course in which they already received credit, either at Western or elsewhere. Unless the course is marked in the University Catalog as repeatable, it cannot be taken more than once for credit.
The student is responsible for ensuring that he or she has satisfied all prerequisites, with a grade of C- or better, before registering for a given course.
- Students should not assume they are eligible to enter a course without having taken the prerequisite just because the system allows them to register for the course.
- A student who has registered for a course without satisfying prerequisites or obtaining permission may be required by the instructor to withdraw from the course.
Any changes in registration must be completed by the student via Web4U. Adding new courses to an existing schedule after the fifth day of the quarter requires permission of the instructor (either written or an override). A late fee of $10 per credit for adding courses after the second week will be charged. (See Important Dates and Deadlines) If additional tuition is accrued, it is due immediately.
Course withdrawals can be completed via Web4U. After the fifth day of the quarter, please consult Important Dates and Deadlines for withdrawal deadline information related to tuition, fees, or transcript codes.
Variable Credit Courses
Some courses are offered for a variable number of credits. After registering for the course on Web4U, make certain you key in the correct credit amount. The web will automatically register you for the least amount of credit; you will then need to go back to the Registration menu and choose Change Variable Credit Hours. After the fifth day of registration, the Registrar's Office will need written permission from the instructor to make variable credit changes.
A student who tampers or attempts to tamper with the registration records of another student, including but not limited to dropping or adding courses and improper use of permissions, will be subject to disciplinary action.
Upper-division writing proficiency requirement: complete a minimum of three writing proficiency points in approved upper-division writing proficiency courses at WWU with a minimum grade of C-. Students must complete Block B or C of the Communications GUR requirement before enrolling in a writing proficiency course. All Western writing proficiency courses should follow these University-wide guidelines:
- Students write multiple drafts of assigned papers
- All students must complete a minimum of three writing proficiency points in approved upper-division writing-proficiency courses at WWU with a minimum grade of C-
Upper-division writing proficiency courses emphasize research and writing. In writing proficiency courses, students learn the writing style and conventions of their disciplines, as well as the techniques for integrating evidence into scholarly papers. Writing proficiency courses are listed in the online Timetable of Classes.
Course withdrawals that occur prior to the fifth day of the quarter are considered to be a change of initial registration, and result in no entry on the permanent record (transcript). To withdraw from a course during the first five days of the quarter a student must complete the transaction on Web4U.
Students who drop courses may be entitled to a credit for a portion of the tuition and fees for a given quarter depending on the time of the quarter the transaction is completed. Please note:
- Courses dropped prior to the sixth day of the quarter may be entitled to a full tuition credit.
- Courses dropped beginning on the sixth day of the quarter and within the first 30 calendar days may be entitled to one-half tuition credit.
- Courses dropped after the 30th calendar day will not receive a tuition credit.
January 24, 2022 update: With input and approval from the Faculty Senate, the University will follow a Withdrawal from a Course temporary policy for the 2021-22 academic year. This temporary policy will become permanent in the 2022-23 University Catalog.
To withdraw from a course, a student must complete the transaction through Web4U. If withdrawing from all courses on or after the first day of the quarter, it is considered a “school withdrawal.” If registered for only one class and withdrawing from it, that is considered a “school withdrawal.” (See University Withdrawal below).
Single course withdrawals that occur prior to the sixth day of the quarter are considered to be a change of initial registration and result in no entry on the official or unofficial transcripts.
Course withdrawals that occur from the beginning of the sixth day of the quarter to the end of the second week will result in no entry on the official transcript; however, a mark of “XM” will appear with the withdrawn course on the unofficial transcript. Beginning the third week of the quarter, a grade of “W” is posted for each withdrawn course.
Withdrawals that occur beginning the sixth day of the quarter may affect a student’s tuition charges and may result in a credit of no more than half of applicable tuition. Fees are not refunded after the fifth day of the quarter. There also may be implications for financial aid recipients’ awards.
Course withdrawal from the beginning of the third week to the end of the seventh week is permitted. After the seventh week of the quarter, course withdrawal is not permitted. Course withdrawal deadlines are published in the dates and deadlines section of the Registrar’s Office website and the Summer Session website.
To withdraw from an extension course, a student must file the appropriate form through the Outreach and Continuing Education office. For specific site information, see the Outreach and Continuing Education section in the catalog.
Students may drop an Independent Learning course by contacting the Independent Learning Office in writing. There is no refund 30 days after registration.
Withdrawal from the University (Official School Withdrawal) Formal withdrawal from the University, including a self-supporting program, may be made at any time before the final two weeks of a quarter. Students must initiate the withdrawal process in the Registrar’s Office or at their extension site. A student must contact the appropriate extension office for formal withdrawal from a self-supporting course. Beginning the first day of classes, a grade of SW (school withdrawal) is posted for each course for which the student was registered.
Students who leave the University during a quarter without formal withdrawal receive failing grades. A student who is unable to complete the quarter due to hardship may petition to withdraw from the University after the stated deadline. Hardship is considered to be an incapacitating illness or injury requiring extensive recuperation or a significant personal emergency such as a death in the immediate family.
Students who officially withdraw from Western before the sixth day of the quarter will receive a full refund of tuition and fees. See the sections under University Academic Policies for information on withdrawing from the University. The $250 enrollment fee is nonrefundable.
Students who officially withdraw on or after the sixth day of the quarter and within the first 30 calendar days will receive a credit of one-half of their tuition. After the fifth day of instruction, the health services, building, technology, recreation, transportation and renewable energy and course and audit fees are nonrefundable. A statutory pro rata return of financial aid is required for students who received Title IV federal financial aid. The refund policy is available in the Financial Aid Department.
Students who withdraw after the 30th day will not receive a refund. The refund deadlines for each quarter are listed on the Registrar’s website.
Students who received federal or state financial aid or other support may be required to return part or all of the aid. Refer to the FAQs located on Student Accounts website.
Dean's Withdrawal. A student who is unable to complete the quarter or a class due to a significant hardship may petition to withdraw from the University or a course after the stated deadline. Hardship is considered to be an incapacitating illness or injury requiring extensive recuperation or a significant personal emergency such as a death in the immediate family. Verification of the hardship is required.
Petitions for the withdrawal due to hardship are available in the Office of Student Life and must be submitted by the last day of the week prior to finals. A complete school withdrawal results in grades of SW for each course for which the student was registered. If the student qualifies for a partial withdrawal, a grade of W is posted for those courses.
Summer withdrawal deadlines and policies are published in the online Summer Session.
Course attendance normally is required by the instructor. Any student who fails to attend the first meeting of a course may be required to drop it if another student, previously unable to register for the course due to enrollment limitations, seeks admission.
A student absent from any exam or class activity through sickness or other cause judged by the instructor to be unavoidable shall be given an opportunity to take a rescheduled exam or make up the class assignment in a timely manner agreed upon by the instructor (see Leaves of Absence). Examples of unavoidable cause may include participation in University-sponsored activities such as debating contests, musical or theatrical performances, or intercollegiate athletic competition.
University policy does not allow a student to attend a class without formally being registered for it. It is the student’s responsibility to ensure that he or she is properly registered for each course.
Western requires all students born after January 1, 1957 to provide medical documentation of immunity to rubeola measles to the Student Health Center before they will be allowed to register for classes or live in on-campus housing. See the Student Health Center website for complete details.
By registering, a student incurs a legal debt to the University and can be released from that obligation only by formally withdrawing within the full-refund period. The $300 enrollment fee is never refundable. Tuition and fees and housing payments are due the first day of the quarter. Charges incurred on or after the statement date are due immediately. After the third Friday of each quarter a fee of $40 will be assessed each month there is a balance on the student’s account. Tuition due dates are posted on the Registrar’s Office and Student Account's websites. A one percent interest charge will be assessed monthly on all past due accounts.
The University publishes an annual student directory, showing your name and local phone number. You may elect to have this information omitted by emailing a Request for Confidential Status of Directory Information form to the Registrar’s Office, Registrar.Office@wwu.edu. If this option is chosen, NO information will be released about you, including degrees and awards earned.